TRSC_Guidelines2

1. BOARD MEETINGS

Club board meetings are held monthly on the third Monday of each month in the upstairs meeting room of Bobbio’s in Central Point. Dates and times can vary due to circumstances. Members are allowed at these meeting however a request to be on the agenda is recommended. Members who have a specific issue to present must adhere to the Public Statement Process as outlined on the form.

2. BOARD OF DIRECTORS POSITIONS

Board members are required at monthly meetings. More than three unexcused absences in a calendar year is subject for possible removal.

2.1 Board Members with players at Table Rock SC shall receive a credit in the amount of the regular registration fee, to be used towards their player’s registration.

3. FIELDS AND EQUIPMENT

3.1 Field Prep. Fields should be painted a minimum of thirty (30) days prior to the first game for practices, and touched up within ten (10) days prior to the first game. Following the first season game fields shall be touched-up bi-weekly, or as directed by the President.

3.2 Field & Equipment Usage. Park or field usage permits are in the Club’s name and any use of the fields other than soccer practice and games for Table Rock SC should be approved by the Club President and communicated to the field coordinator prior to event.

Field rules must be followed at all times, including:

  •  No kicking balls against buildings, walls, or fences
  • Goals and nets are expensive – don’t abuse them
  • Pick up all trash after every game

If the fields are not properly maintained, usage rights may be revoked.

4. ACCOUNT PAYABLES / RECEIVABLES

4.1  Accounts payables shall be discussed monthly with the Board for all non-budgeted payables that exceed $500.00 prior to being paid.

4.2 Account receivables are to be reviewed with the Board monthly to ensure correct line item entry.

4.3 If a player’s registration is not paid in full before the first game the player will be suspended until payment is received. Payment arrangements can be made under approved terms and circumstances.

4.4 Refunds. Under normal circumstances Table Rock SC does not give refunds. Parents may request a refund if a player is not placed on a team.

5. SANCTIONING BODY AND LEAGUE RULES

All players that participate in the Club are expected to follow the rules handed down from the Sanctioning bodies and league rules.

6. WEATHER

Practices and games are cancelled at the discretion of the referees and/or Table Rock SC, typically only in the case of lightning and/or thunder, or extreme field conditions.

Coaches may elect to cancel a practice if the smoke index is too high.

7. COACH SELECTION

All coaches must complete the registration and background check process. If a background check is not approved the Registrar shall review the report with the President who has the authority to approve or deny based on the severity and date of the offense.

7.1 Education & Licensing. Coaches who are interested in taking licensing courses may submit a request for class tuition expenses to the board for review. If approved, coaches will be reimbursed by the Club upon passing the course.

The Board reserves the right to require licensing of coaches at all levels.

7.2 Select Reign Coaches.  Select Reign coaches must have previous coaching experience, proper licensing, as defined by the Board, and be approved by the President. Select coaches have the opportunity to earn a stipend based on the season performance:

– 5/10 Wins $10/each = $50.00

– 6/10 Wins $20/each = $120.00

– 7/10 Wins $30/each = $210.00

– 8/10 Wins $40/each = $320.00

– 9/10 Wins $50/each = $450.00

– 10/10 Wins = $600.00

$50 Bonus Opps:

– 1+ Clean Sheet, but being shut-out negates a clean sheet.

– Team +/- Team scores more goals than the number of goals scored against them.

– Teams with 80% of the same players score more goals than the previous season.

Select Reign Coaches without children on their team shall be reimbursed mileage that is 10+ miles, one-way for practices, meetings and games.  Mileage reimbursement is based on IRS standards upon the conclusion of each season.  Mileage should be tracked on the Mileage Tracking form and must be submitted within 30 days of the final season game or tournament.

7.3 Club Coaches Mileage.  All Club Coaches who travel more than 30 miles one-way for a game or tournament during the season shall receive a flat $50.00 for mileage.

<Click Here for Mileage Form>

7.4 Coaching Agreements.  All Club coaches must complete the appropriate Coach’s letter of agreement outlining the expectations and requirements of his/her agreement.

8. REGISTRATION 

8.1 Registration Deadlines. All registration deadlines are to follow the dates set by the Table Rock SC board, however players may be added after the deadline, provided there is an opening on a roster for the player. Parents are subject to a club late fee and the additional league costs for late add ins.

After the registration deadline passes parents may fill out the registration form to have their player placed on a waiting list. If there are openings on any teams the players on the waiting list will be placed in the order in which the registration forms were received.

8.2 Request to Play Up. The Request to Play Up form needs to be completed by a parent or guardian prior to player being transferred to the older team. Refer to the form for additional details.

8.3 Registration Fees. We expend a lot of effort keeping our fees as low as we can. We are a non-profit organization and need volunteers, donations, and sponsorships. Certain costs are not included in the registration fees. Players are expected to pay these costs:

    • Travel costs to and from games, tournaments, and other events
    • Required uniform and other equipment costs
    • Optional warm-ups and backpacks.
    • Applicable tournament entry fees
    • Coach travel expenses (typically hotel and meals for overnight team trips. This is split with the coach’s other teams if they are at the same tournament.)

Non-payment of team fees is equivalent to non-payment of Club fees and the Club’s options are the same.

8.4. Players who do not pay the registration fee in full will be suspended from practice and games.

8.5 Scholarships. Table Rock SC offers scholarships to players who would be unable to play otherwise. Scholarships are granted based on the terms and conditions outlined on the Scholarship Request form and the availability of funds within the Club.

9. CLUB & ACADEMY TEAMS

Teams are formed by gender and age-appropriate division. Teams may be co-ed if not enough boys or girls register to form gender specific teams.  Divisions may be combined if not enough players register to form a specific age division team.

The goal for individual teams within Table Rock SC is to keep the difference in level of the most accomplished player to the least accomplished to a minimum. Table Rock sees training, more so than games, as a tool to foster long-term development.  At Table Rock SC, our Board of Directors and Coaching staff understand it’s natural for players to develop at different times and stages.  While in the Club’s system players are evaluated based on their Technical ability, Soccer intelligence, Personality, and Speed (TIPS), to allow the pace of their development to be up to them.

Requests for specific coaches and/or placement with friends on the same team are not accepted. Exceptions may be made for immediate family.

10. SELECT REIGN TEAMS

Select Reign soccer requires a high level of commitment from the players and families who participate. The decision to play at this level is a choice that needs careful consideration.

Table Rock Soccer Club’s goal is to form Select Reign teams at all age groups. However, team formation is dependent upon the number, quality and commitment of players who attend tryouts and subsequent trial practices.  Players are evaluated based on their TIPS.  Fit within a particular age group or team may also be taken into consideration.

Table Rock SC is a boutique club and unlike larger clubs, we don’t have a large pool of experienced players and therefore, have the advantage of looking for characteristics and skills that fit our philosophy and standards at the all ages of development. That standard ensures our players are teachable.

10.1 Player Placement. Tryout dates and times must be approved by the Club and will be held for new team formation. They are open to all players who are eligible to play in the U10 – U18 age groups. Players will be evaluated by the appropriate coaches and Board members.

At the time of the try-out 50% of the registration fee is due. Upon team placement the remaining 50% is due within 1 week.

Tryouts are the first part of the selection process for Table Rock SC’s Select Reign teams.  If a player is asked to attend the trial practices this does not guarantee placement on a Select Reign team. It is a trial period that all players must complete.  Table Rock SC performs these trials to encourage continuous commitment and competitive play from all of our players and to fully assess player skills.  It enables coaches to take a closer look each individual player and identify their strengths as well as areas that need improvement.  This process provides both the player and the coach the best opportunity for success and player development.

10.2 Trials. If a player misses a tryout they may participate in trials, upon proper notice to the team Head Coach and the Registrar. Coaches who have players trialing must submit the required information to the Registrar prior to proceeding to ensure the proper paperwork is completed.

At any time a player can trial for another team within the Club. A Trial is similar to a Tryout, but the core team has already been formed. Players who feel they are good enough to trial for a Select Reign team can do so at any time upon Board approval and may attend up to three (3) team practice sessions.  After the 2nd practice, the coaching staff of the team should be able to identify whether or not the player in question is capable of making the team. If a team has a full roster of 18 players and accepts a player that recently went on trial for their team, a player on that team must be relegated off to make room for the new player.

Players are evaluated throughout the season during practices, scrimmages, and games. The Club will initially place players on a team that is best suited to their performance based upon the evaluation factors above. Players may be moved from one team to another during the season based on what the coaches determine is best for the teams and the player.

10.3 Player Placement. Players are expected to remain on their team through the end of the season. If a player does not intend to return to the Club, he or she should inform the coach as soon as that decision has been made. Players selected to be on a Select Reign team are committed to that team and are no longer eligible to play on a Club or Academy soccer team for that season. Friend and coach requests are not considered in team formation.

Player cards will not be released until after May 31st.

10.4 Promotion and Relegation.  The process by which a player moves from one roster to another, based upon the player’s individual abilities, performance, and head coach evaluations is Promotion and Relegation.  These transfers are made at the discretion of the coaches.  If/when a player is experiencing difficulty with game speed, consistently not match-fit, or having difficulty absorbing the curriculum at a particular level of play, for the sake of the player’s development and the ongoing progress of our Club and Team development, a player may be relegated to a team that is a better fit.  A player may also be relegated for insubordination and/or continued missed practices, games, or other team events.

A player may be promoted to a team at a higher level if their Technical ability, soccer Intelligence, Personality, and Speed (TIPS), is advanced for the team they are on. In either case, if a player is moved during the season the cost of the player’s registration fee will reflect the pro-rated amount, based on the number of games played at each level.

10.5 Probation.  Players may be placed on probation if deemed necessary by coaches. The length of a probationary period will be determined by the coaches and provides the player and coaches the opportunity to work together towards what’s in the best interest of the player’s development. However, if the issue is not resolved in a satisfactory manner the coaches reserve the right to relegate accordingly.

11. PLAYER POSITION 

Table Rock SC believes that under the age of 11, every player should have the opportunity to experience all positions on the field. Players should not be locked into specific positions because of speed, size or other qualities, but should experience the emotion and functions of all positions on the field at the discretion of the Head Coach. The development of a goalkeeper also requires varied playing opportunities. While this position has become highly specialized at early ages, these players also need to experience playing on the field. These experiences allow them to advance their soccer knowledge, raise their technical ability, and gives them opportunities to think as a field player, all of which raise the level of their position specific demands.

12. UNIFORMS

Players will receive information on the uniforms at the beginning of each season. Uniforms that have not been approved by Table Rock SC Board may not be worn. Uniforms are representative of the Club and therefore the Board shall approve all custom uniforms.

13. TOURNAMENTS

Tournaments are encouraged by the Club for teams that have won at least 50% of their regular season games. Club teams should also have played up a division for the majority of their season. Each team is responsible for requesting the Board’s approval to participate in a tournament and all fees, including travel expenses, associated with it. Fundraisers for the fees are permitted with Board’s approval. Refer to Section 8.3 for typical expenses associated with tournaments.

Teams participating in a tournament shall pay $25.00 to Table Rock SC to cover the administrative fees for tournament preparation.

Every player on a team is expected to participate in tournaments and games if invited.

Expectations For Players

  • Make soccer your #1 priority – outside of family and school – during the soccer year. If this is not possible or it is apparent to your coach that this is not the case, it may affect playing time.
    • Make yourself a better player
    • Focus on soccer, and soccer only, during practice and games
    • Do not miss practice. You cannot miss practice, or practice poorly, and expect to improve
    • Listen to your coach’s constructive criticism and use it to make yourself a better player.
    • Be mature enough to get proper rest before games, eat well and hydrate.
    • Know the rules of the game
  • Respect your coach’s and your teammates’ time
    • When you are given a time for games or practice, that is when you are expected to be on the field, dressed and equipped, and ready to go.
    • Contact your coach at earliest possible time if you will be late or absent from a practice, game, or other team activity.
    • If you miss a game or practice this will likely affect your play time in subsequent games.
  • Be prepared
    • Players are expected to be on time and ready to practice. Property gear should be worn and water should be brought to every practice.
    • Games: you should have all necessary game items in your bag, which will stay in the technical area during games. This includes uniform(s), water or sports drinks, and sunblock.
  • Stay with your team during practice and games
    • Remain with your coach and team from the start of practice until released by the coach after the game or practice. This includes half-time. Do not visit your parents, friends, family, or pets. If you are subbed during a game, remain in the technical area with the coach – the coach may need to make a quick substitution or an important coaching point.
    • If there is an important need to leave the area, you should ask the coach for permission.
    • If you are in between games, you should assume that the coach wants the team to stay together unless he or she tells you that you are free to do what you want.
  • Represent your team and club positively
    • Have a positive and supportive attitude within the team, regardless of playing time or position. Put the team ahead of yourself.
    • Demonstrate sportsmanship and fair play in your words and actions. Keep your emotions under control and do not treat opponents, referees, or anyone else disrespectfully.
    • Excessive red cards will be grounds for disciplinary action.
  • Help the Club and the community
    • Leave the field and sidelines cleaner that you found it at all practices and games. That means that you clean up after yourself, your team, and, if necessary, other teams.
  • Disregarding the above may result in discipline by the coach. Serious or recurring problems will be referred to the Board of Table Rock SC.

Playing as a guest player on another team

  • Within the Club: Players may be asked to be a guest player at a league game or tournament. Coaches must check with each other before asking the player. The player or parents should confirm with their own coach that this is OK and ensure the guest play does not create any problems for the player’s “home” team.
  • Outside the Club: If you are asked to be a guest player by a team at another club for non-league play such as a tournament, approval from your Head Coach is required. Your coach or manager may not hold your player card, however, the Club strongly recommends that you discuss this with your coach before accepting the guest play offer.        

Expectations for Parents

As a parent, you must commit to supporting your child’s participation in team and Club functions.  Please familiarize yourself with the rest of this document, especially:

  • “Expectations For Players”– please be sure you and your child understand it.
  • “Communicating and Resolving Issues With Your Coach”
  • “Game Day Behavior By Players, Parents, and Spectators”.

Travel

    • The parent / guardian is responsible for arranging player transportation to and from practice, games, and other team or Club events. Please note that missing any of these may affect your child’s play time.
    • During overnight trips, all team members may be required to stay at a designated hotel and eat meals as a team. Players’ family members will always be invited to stay at the designated hotel and may be invited to join the team during team meals. Final decisions regarding team travel, including timing of arrival and departure to and from locations (hotels, restaurants, game fields, etc.) are the responsibility of the team manager or coach.

Volunteering and fundraising

    • Without fundraising and the efforts of team and Club volunteers, the cost of Club soccer would be significantly higher. While the Club charges registration fees, these do not cover all of the expenses associated with the play and management of the Club. There is a significant amount of unpaid work that keeps the Club running. We expect all parents to help with Club functions where possible. We need to have an actively engaged group or players and parents to avoid increasing our registration fees or impose a fee to those who elect not to volunteer, as many other clubs within our area do.
    • Almost all teams in the Club also run their own fundraising efforts in order to lower parents’ out-of-pocket costs and to assist families who need financial assistance. You should expect this as part of your child’s participation in the Club.

Other

    • Contact your coach immediately of an upcoming scheduling conflict that will prevent your child from attending a practice, game, or other team event.
    • Please help your child maintain a healthy lifestyle, including proper nutrition and rest
    • Familiarize yourself with the rules, especially off-sides and illegal contact.

Communicating and Resolving Issues With Your Coach

    • Parents should feel free to arrange meetings with their child’s coach to discuss their son or daughter. As one of our experienced coaches writes to her parents every year, “at some point this season, you are going to disagree with me.” Sometimes you should communicate a perceived problem to the coach, and sometimes you should not.
    • As players mature, they are expected to try to resolve issues between themselves and their coach without parental intervention.

Guidelines and Policies Regarding these Discussions:

  1. Keep the meeting focused on the player

Good topics:

      • what a player might or can do differently to earn more playing time (keeping in mind that, as noted in the “evaluation and selection” section, there are no guarantees with respect to position or game play time).
      • problems that may affect the player’s training or game performance
      • issues players may have with teammates
      • injuries or other health concerns
      • other issues concerning the player

2.  If you have an issue that should be discussed with the coach, bring it to them – and not other parents or the team manager.  Don’t burden the manager, whose role is team administration, with issues that are properly the coach’s.

3.  Players and parents should recognize that it is always best to resolve issues directly with the coach. However, if they feel they cannot discuss a sensitive topic with their coach, they should communicate with the Club President or Vice President.

4.  Immediately before, during or after a game, or during a practice, is not the appropriate time to discuss concerns with the coach. Contact the coach directly to schedule a time to discuss concerns regarding your player.

The coach has a limited amount of time to allocate to each of their players and each of their teams. Parents are asked to respect their coach’s time and not take up a disproportionate amount of it compared to other parents and players, or to keep revisiting the same topics. While the Club expects coaches to respond promptly and professionally to a reasonable level of parent communication, a coach may limit their responses or take other action if they feel that a parent is placing undue requirements on their time. If the parent disagrees, they may follow the escalation process described below.

Escalation process

  • If the problem is not resolved by the coach, the parent should then contact the Club President.
  • In most cases you will be able to resolve your issues/ questions by speaking with the coach and/or Club President. If not, a formal complaint may be filed with the Board for review. The Board’s decisions are final and players and parents must abide by them.
  • Parents should recognize that the Board of Table Rock SC will place the interests of the Club ahead of any one team, and the interests of a team ahead of any individual player. By joining Table Rock SC you agree that you will abide by the Club’s priorities.  Game days can be exciting, but we expect parents and other spectators to:

Game Day Behavior by Players, Parents, and Spectators

  1. Provide a positive environment for teaching the game
  2. Understand that team and player development will be given a greater priority than winning.  All Club members – both players and parents – must conduct themselves in a manner that is consistent with a healthy team and game environment. 
  3. We know other clubs may not have or observe these standards for their players, coaches, parents or supporters, but we should be different.
  4. There will be no coaching by parents and/or spectators. Feel free to be supportive, but do NOT provide any type of instruction (“pressure,” “shoot,” “wide,” and so on). Although you may think you are helping, it is probably counter-productive to the players and is definitely disrespectful to the coach. Your coach may be looking for a more composed choice in that moment, want the player to learn by making their own decision, or use choices taught in practice. Please trust the coach.
  5. Never direct a disparaging comment at a player, coach, referee, parent or supporter. The best policy is to acknowledge positive play and otherwise keep quiet.
  6. Never get into a confrontation with anyone.
  7. Do not complain to officials. Our players need to learn to overcome adverse calls and foul play or poor sportsmanship by other teams – they are part of soccer – and we expect our parents to do the same. Parents yelling at referees or other players sets a poor example and can swing calls against our teams.
  8. Any parent who is disruptive and / or abusive to players, opponents, or opposing coaches, opposing spectators, field staff, or referees, or who in any way brings dishonor to the Table Rock SC, may be prohibited from attending future games.

Give the Coach Room and Time to Work

  1. Only players and coaches are allowed in the “technical area,” which extends ten yards in both directions from the midfield line. Players should stay with their teammates inside the technical area (or on the field) and spectators should be outside that area. This gives the coach room to do their job and focus on the game and the players.
  2. The coaches are teachers and the field is their classroom and their workplace. If you have a question/concern about playing time, game decisions, etc, please do not approach the coach during a tournament, game, or practice. Refer to the “Communicating and Resolving Issues With Your Coach” section.

Expectations for Coaches

Coaches must adhere to the Coach’s Code of Conduct and Coaching Agreement. These outline the expectations and requirements of his/her position as a Coach for Table Rock SC. Additionally, Coaches are expected to adhere to the following:

Coach Duties Include:

  1. Game day player selection
  2. Play time for each player
  3. Game tactics and strategy
  4. Team behavior

The coach’s decisions about the above are final.

Coaches are Expected to Behave Professionally; They Will: 

  1. Communicate openly and honestly with players and parents
  2. Be consistent in their treatment of players
  3. Not use foul language or act abusively
  4. Be prepared for all practices and games, and arrange a substitute when there is a conflict
  5. Return phone calls and emails within a timely manner

Initial Team Meeting

  1. Review policies involving players and parents
  2. Coaches will have a team meeting early in the season where they discuss their expectations of players, parents and themselves
    • Review and sign the Code of Conduct
  3. Let parents know how best to communicate with them
  4. Outline the schedule
  5. Review other team matters

Team Management

Each Coach should designate a Team Manager to handle administration.  Typical tasks include:

  1. Collect necessary paperwork (Birth certificate, player photo, etc.) for league registration.
  2. Collect team fees
  3. Communicate information to the coach and team, i.e. information from the Club, schedule changes, etc.
  4. Organize team fundraising, if applicable
  5. Handle game-day player check-in
  6. Report scores as needed
  7. Assist with uniform orders / information
  8. Organize team volunteers for Club events
  9. The manager is NOT a go-between for concerns that need to be discussed between parent and coach.
  10. Managers are nominated by the team coach and approved by the Registrar.
  11. Managers must register and pass a background check.

Consequences of Violating Club Policies

Types of Problems

  1. Failure to fulfill financial commitments (to the Club or to the team)
    • The player may be suspended from practice and/or games until their account is current or acceptable payment arrangements are made.
  2. Single minor violation of team or Club policies, i.e. tardiness or lack of focus in training
    • This should be dealt with between the player and coach. The coach will discuss the problem with the player, in private, and give the player an opportunity to correct the problem.
    • The coach may use tools such as withholding playing time in order to provide incentive for the player to fix the issue or put the player on probation.
  3. Recurring minor problems
    • If the player cannot fix the problem in a reasonable period of time, the coach will discuss the problem and the player’s inability to fix it with the player’s parents.
    • The coach may institute sanctions as described below until the problem is corrected
  4. Major violations of Club or league policies, i.e. verbal abuse or physical assault on a teammate, coach, opponent, referee, or spectator; recurring sideline behavior problem by parent; excessive red cards.

The coach or the Board may institute sanctions as described below:

Players

  • Players are subject to reasonable discipline at the coach or Club’s discretion (running laps, writing an apology, etc.).
  • Players may be suspended from practice or games for a length of time commensurate with the gravity of the offense.

Parents

  • Parents may be banned from fields during practice.
  • Parents may be banned from fields during warm-ups, games, and post-game activities.
  • Parents may be subject to other reasonable rules that minimize or prevent the problematic parent behavior. 

*This list is NOT comprehensive and some situations will require the Club to craft a unique sanction. 

Appeals

If a player or parent feels that a punishment is unjust, they should discuss it with their coach.

If there is not a satisfactory resolution, they should contact the Board President or Vice President.

Disciplinary Actions by Other Organizations

Different leagues that our teams play in have their own disciplinary processes for significant problems such as assault on a referee or major problems between spectators. The Club may support the player or team in such hearings, or abstain, depending on the results of our investigation of the incident and the severity of the proposed sanction. Any discipline handed down by those bodies is separate from any sanctions that the Club imposes.